Management Platform

Mobile App

Web App

The Koloni locker management platform is a cloud-based system that simplifies the management of shared assets and smart lockers. It offers businesses and communities tools like a centralized dashboard, flexible access control, customizable workflows, detailed reporting, easy reservations, personalized notifications, and a user-friendly interface. Scalable and adaptable, it enhances operational efficiency, optimizes resource usage, and improves the user experience across various industries.

Koloni’s lockerOS dashboard is a comprehensive, user-friendly interface designed to provide interactive and real-time data about transactions, locations, lockers, earnings. These metrics are useful in monitoring the performance of lockers and staying up to date on all user interactions. These metrics can be filtered by date range, organization, and location to see the desired data.

The reporting feature allows you to monitor locker performance with customizable reports, enabling data-driven decisions. Data can be exported and downloaded in graphs and tables. These reports can also be scheduled for automatic generation and sent/exported to the admin.

Koloni is partnered with Stripe, a leading payment processing platform that provides businesses with tools to accept online payments, manage transactions, and handle other financial operations.

Pay-per is the page to set up the payment model for the business. Payments can be set to pay-per use, time-based payment, weight-based payment. The price can also be prorated to better suit customer needs. Multiple payment models can be created for different products and uses cases.

The subscription payment method is a pricing model where users pay a recurring fee at regular intervals (e.g., monthly, quarterly, or annually) to access a product or service. Multiple subscription models can be created and used simultaneously.

Promotional codes can also be created to generate business and show appreciation. Admin can create a unique code and set parameters like discount type (e.g. fixed or percentage), amount, start and end date.

Locations is a section that allows administrators to add and manage their installed locker units. Administrators can view the details like name, total devices, address, image and unique qr code. Numerous locations can be created. They can be different physical addresses (Chicago, LA, Dallas) and/or multiple locker towers in the same location (Chicago warehouseA, Chicago warehouseB).

Locker Wall is the visual representation of the locker unit that enables administrators to view available, under maintenance, reserved, and unassigned lockers.

The sizes section labels and describes the dimensions of the locker door. The dimensions include the width, depth, and height of the locker compartments. Each size can be given a unique name and image to fit the use case and organization.

The Devices section is the real-time data about all locker doors. In this section you can add, edit, and delete a device (device is the individual locker compartments). The device information available on this page is the name, locker number, assigned location, size, hardware type, status, state, assigned mode, assigned product, access control, unique qr code, and maintenance.

The inventory is the list of all products/items available for the users to rent in the asset mode or buy in the vending mode. The product can be assigned a serial number, ID/SKU, price, description and assigned to a product group.

The product group is a category of products created for better organization and allocation. A product group can be a name for similar products (e.g. laptops, which can be assigned to all laptops added in the inventory) or a category of products (e.g. electronics, which can include phones, tablets, laptops, and scanners). In product groups there are features like activating charging time, auto repair, and product return.

Conditions is a feature built to receive feedback from users about the product to ensure the products are well maintained and functioning while also providing a method to automatically report issues and put lockers into maintenance.

Users are the end users (employees, customers, students, residents, etc) who will interact with the kiosk and/or mobile apps to access and use the lockers. Depending on the workflow and mode selected the users will be preloading onto the management software or verify themselves using an OTP. Phone or email is required for a user. User PIN codes can be created by the admin for secure access. The users can be assigned to user groups for restricted access.

User groups are a great way to organize the user base into different groups to manage access. The groups can be staff, students, managers, employees, departments, etc. Assigning users to groups makes it an easier way to manage access control.

Team members are the administrators of the locker like owner, operator and managers. The admins are individuals who have a login to the management platform. Admin, member, and viewer are three roles team members can be assigned. Admin has full-range of management controls, members have limited abilities, and viewers can simply view the management platform. Team members must create an admin PIN code to login to the kiosk app and to access the kiosk settings. Any reported issue will also be sent to the assigned admin.

The transactions page is the on stop shop for all transaction related information like invoice id, order id, action button, user name, user phone, user email, device name, locker number, location, mode, status, start date, end date, duration, refund, amount, unique qr code, verification image, and transaction end option.

This feature allows users to reserve lockers or shared assets in advance, streamlining the process of accessing resources and enhancing the user experience. Key aspects like advance reservations, seamless user access, real-time availability, customizable workflows, notifications, administrative tools, and integration capabilities optimize convenience, efficiency, scalability, and enhance the overall user experience. Reservations can be made by an admin through the management platform or by a user using a webpage. Koloni’s integration capabilities enable it to synchronize with large parcel delivery companies and develop a locker network.

Koloni’s subscribers feature refers to the functionality that enables businesses and communities to manage users or members who access its smart locker and shared asset services. This feature is particularly useful for organizations that operate on a recurring use or subscription model. There is a one time or recurring model with billing period, subscription type (unlimited, limited, fixed and percentage), subscription value, charge amount, and duration parameters to choose. Subscriptions can also be assigned to a location.

Koloni’s Issues feature is designed to streamline the reporting, tracking, and ]resolution of problems related to its smart locker systems or shared assets. This feature enables administrators and users to address operational challenges quickly, ensuring smooth functionality and improved user satisfaction. Issues can be reported by the users using kiosks and web apps. Created issues will create a report and notify the location admin. The issues are handled using the “pending”, “in progress”, and “resolved” status.

Koloni’s notifications feature ensures smooth communication between users and the locker system, enhancing convenience, security, and user satisfaction. Notifications are timely, customizable, and tailored to the specific use case. Notifications can be sent for package delivery, pickup, access alerts, reminders, deadlines.

Koloni’s multi-tenant feature allows the organization owner to build a network of other organizations below them. This enables the customers of an OEM or reseller to have their own environment of management platform.